Data Entry Technician - Administration
Company: MAAC (Metropolitan Area Advisory Committee)
Location: Vista
Posted on: June 21, 2022
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Job Description:
Location: North Campus - Vista, CA Hourly: $17.02 - $20.24 52
Weeks OUR STORY Since 1965, MAAC has been maximizing
self-sufficiency with families and individuals through high-quality
programs and advocacy in our communities. MAAC employs dedicated
staff who provide life-changing services to thousands of
individuals annually through programs in five core focus areas:
Education, Economic Development, Health & Wellbeing, Housing, and
Advocacy & Leadership Development. Through a wide variety of
programs, MAAC has grown to become one of the largest nonprofit
social service organizations in the community. Learn more about the
great things happening with MAAC at http://www.maacproject.org/ The
Data Entry Technician (DET) supports Child Development Programs in
Administration and/or in the service areas and related functions
including, but not limited to, family community engagement, health,
nutrition, education, mental health and disabilities in compliance
with all Federal and State regulations. Incumbents will support
Child Plus data entry for all service areas listed above. ESSENTIAL
DUTIES AND RESPONSIBILITIES The duties listed below are intended
only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not
exclude them from the position if the work is similar, related or a
logical assignment to this class. + Collects, reviews, and inputs
data into a computer processing system to enable timely application
processing in accordance with enrollment, attendance, and meal
count procedures. + Performs high-volume data entry, utilizing the
ChildPlus database, accurately and at a speed to meet established
production standards. + Audits output data; may be expected to code
data and production related errors. + Maintains and revises
procedural lists. + Controls records and coding schemes to process
source data; Verifies the accuracy of materials produced and/or
input data. + Reads, analyzes and interprets written materials to
communicate with families and staff. + Performs word processing and
creates spreadsheets demonstrating accuracy, thoroughness and
neatness. + Adds, subtracts, multiplies and divides in all units of
measure, using whole numbers, common fractions, and decimals;
computes percentage and interprets and develops graphs. + Creates,
duplicates, and distributes copies of date entry
reports/spreadsheets; generates reports/documents and copies,
compiles and distributes documents and materials. + Maintains
up-to-date file listings, indexes and cross-references; sorts,
cross-references, duplicates and files a wide variety of records
and documents. + Retrieves, creates and maintains chronological
files; retrieves files upon request and creates new file folders. +
Provides office administrative and basic support services to
managers and staff and provides backup to other office clerical and
administrative staff. + Performs a range of office administrative
duties of varying levels of difficulty, requiring a good knowledge
of accounting and auditing principles and spreadsheet
administration. + Operates a variety of standard office equipment.
+ Compiles required information and types standard agreements and
contracts for approval, signature and execution. + Assists clients
and others in person and/or by telephone; Responds to questions and
complaints; Takes telephone messages. + Mails requested materials
and documents. + Performs other related duties as assigned.
Knowledge of: + Data entry computer processing systems and audits
related to output data. + Record keeping and filing practices and
procedures. + Data entry, word processing, spreadsheets and other
standard business software. + Record management practices and
procedures. + Effective oral and written communication and skills,
including a working knowledge of technical/computer terms. Ability
to: + Read, analyze and interpret written materials and to
communicate will families and staff. + Operate a computer terminal
and/or data entry and word processing, spreadsheet, database and
other standard business software and consistently demonstrate
accuracy, thoroughness and neatness. + Add, subtract, multiply and
divide in all units of measure, using whole numbers, common
fractions, and decimals. Ability to compute percentage and
interpret and develop graphs. + Operate standard office equipment.
+ Organize, set priorities, and exercise sound independent judgment
within areas of responsibility. + Organize and maintain office and
specialized files. + Understand and follow written and oral
instructions. + Prepare clear, accurate and concise records and
reports. + Use tact, discretion and courtesy in dealing with
officials, the public, and others encountered in the course of
work. + Establish and maintain effective working relationships with
managers and employees. + Demonstrate accuracy, thoroughness, and
neatness. EDUCATION/EXPERIENCE/CERTIFICATION + High school diploma
OR GED. + Three (3) years of progressively responsible experience
in data entry/computer records management or in a related data
input work environment including a working knowledge of
technical/computer terms. + Demonstrated experience in utilizing
software, including but not limited to, Microsoft Outlook, Word,
Excel, Power Point, the Internet and database software such as
ChildPlus. + Bilingual proficiency (Spanish-English) speaking,
reading and writing, preferred. VALUE-BASED BEHAVIORSListens
attentively to others. Asks clarifying questions to gain a better
understanding of the other person's views and underlying
assumptionsWorks effectively in a team environment and actively
participates in joint problem solving; willingly cooperates with
co-workersIdentifies and takes advantage of opportunities for
personal and professional developmentAttends work consistently and
punctually. Arrives to meetings prepared and on time; honors work
commitments; follows through on what was agreed upon; meets
deadlinesHonors the private and confidential matters of co-workers.
Protects the proprietary information of MAAC systemsFollows rules,
regulations, and policies; positively contributes to implementing
changesDeals with issues directly, in a respectful and timely
manner. Focuses on resolving the issue while not criticizing the
person. Follows rules, regulations, and policies; positively
contributes to implementing changesHEALTH STATUSMust have a
physical examination, TB clearance and a drug screen by a
doctor/clinic designated by MAAC as well as immunization records
for influenza*, pertussis and measles as required by state and
federal regulations prior to the first day of employment.PHYSICAL
AND MENTAL DEMANDSThe physical and mental demands described here
are representative of those that must be met by an employee to
successfully perform the essential functions of this class.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.Physical
DemandsWhile performing the duties of this class, an employee is
regularly required to stand, walk and sit, talk or hear both in
person and by telephone, uses hands to finger, handle or feel
objects or controls, reach with hands and arms. An employee also is
regularly required to stoop, kneel, bend, crouch or crawl, climb or
balance and lift up to 50 pounds. Specific vision abilities
required by this job include close vision, distance vision, depth
perception, color vision and the ability to adjust focus.Mental
DemandsWhile performing the duties of this class, the employee is
regularly required to use written and oral communication skills;
read and interpret information; analyze and solve problems; observe
and interpret people and situations; use basic math; learn and
apply new information or skills; work under intensive deadlines and
interact with MAAC management, administrators, staff, teachers,
parents, family members, children and others encountered in the
course of work.BACKGROUND CLEARANCEAll positions are subject to a
background/education check, DMV check, NSOR, exclusion and
debarment checks prior to hire and periodically throughout
employment as required by various funding sources.Note: California
Start law requires background criminal checks on anyone who works
in a licensed childcare facility who is not a client. Must have or
obtain a current criminal background check clearance, signed
criminal record statement, and signed Acknowledgement to Report
Child Abuse form prior to the first day of
employment.TRANSPORTATIONMust have and maintain a valid California
Driver's License, daily use of a personal, insured vehicle, and
have and maintain a motor vehicle driving record acceptable to
MAAC's insurance carrier. Incumbents will be enrolled in the
California DMV Pull Program.Powered by JazzHR
Keywords: MAAC (Metropolitan Area Advisory Committee), Vista , Data Entry Technician - Administration, Administration, Clerical , Vista, California
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