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Data Entry Technician - Administration

Company: MAAC (Metropolitan Area Advisory Committee)
Location: Vista
Posted on: June 21, 2022

Job Description:

Location: North Campus - Vista, CA Hourly: $17.02 - $20.24 52 Weeks OUR STORY Since 1965, MAAC has been maximizing self-sufficiency with families and individuals through high-quality programs and advocacy in our communities. MAAC employs dedicated staff who provide life-changing services to thousands of individuals annually through programs in five core focus areas: Education, Economic Development, Health & Wellbeing, Housing, and Advocacy & Leadership Development. Through a wide variety of programs, MAAC has grown to become one of the largest nonprofit social service organizations in the community. Learn more about the great things happening with MAAC at The Data Entry Technician (DET) supports Child Development Programs in Administration and/or in the service areas and related functions including, but not limited to, family community engagement, health, nutrition, education, mental health and disabilities in compliance with all Federal and State regulations. Incumbents will support Child Plus data entry for all service areas listed above. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. + Collects, reviews, and inputs data into a computer processing system to enable timely application processing in accordance with enrollment, attendance, and meal count procedures. + Performs high-volume data entry, utilizing the ChildPlus database, accurately and at a speed to meet established production standards. + Audits output data; may be expected to code data and production related errors. + Maintains and revises procedural lists. + Controls records and coding schemes to process source data; Verifies the accuracy of materials produced and/or input data. + Reads, analyzes and interprets written materials to communicate with families and staff. + Performs word processing and creates spreadsheets demonstrating accuracy, thoroughness and neatness. + Adds, subtracts, multiplies and divides in all units of measure, using whole numbers, common fractions, and decimals; computes percentage and interprets and develops graphs. + Creates, duplicates, and distributes copies of date entry reports/spreadsheets; generates reports/documents and copies, compiles and distributes documents and materials. + Maintains up-to-date file listings, indexes and cross-references; sorts, cross-references, duplicates and files a wide variety of records and documents. + Retrieves, creates and maintains chronological files; retrieves files upon request and creates new file folders. + Provides office administrative and basic support services to managers and staff and provides backup to other office clerical and administrative staff. + Performs a range of office administrative duties of varying levels of difficulty, requiring a good knowledge of accounting and auditing principles and spreadsheet administration. + Operates a variety of standard office equipment. + Compiles required information and types standard agreements and contracts for approval, signature and execution. + Assists clients and others in person and/or by telephone; Responds to questions and complaints; Takes telephone messages. + Mails requested materials and documents. + Performs other related duties as assigned. Knowledge of: + Data entry computer processing systems and audits related to output data. + Record keeping and filing practices and procedures. + Data entry, word processing, spreadsheets and other standard business software. + Record management practices and procedures. + Effective oral and written communication and skills, including a working knowledge of technical/computer terms. Ability to: + Read, analyze and interpret written materials and to communicate will families and staff. + Operate a computer terminal and/or data entry and word processing, spreadsheet, database and other standard business software and consistently demonstrate accuracy, thoroughness and neatness. + Add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute percentage and interpret and develop graphs. + Operate standard office equipment. + Organize, set priorities, and exercise sound independent judgment within areas of responsibility. + Organize and maintain office and specialized files. + Understand and follow written and oral instructions. + Prepare clear, accurate and concise records and reports. + Use tact, discretion and courtesy in dealing with officials, the public, and others encountered in the course of work. + Establish and maintain effective working relationships with managers and employees. + Demonstrate accuracy, thoroughness, and neatness. EDUCATION/EXPERIENCE/CERTIFICATION + High school diploma OR GED. + Three (3) years of progressively responsible experience in data entry/computer records management or in a related data input work environment including a working knowledge of technical/computer terms. + Demonstrated experience in utilizing software, including but not limited to, Microsoft Outlook, Word, Excel, Power Point, the Internet and database software such as ChildPlus. + Bilingual proficiency (Spanish-English) speaking, reading and writing, preferred. VALUE-BASED BEHAVIORSListens attentively to others. Asks clarifying questions to gain a better understanding of the other person's views and underlying assumptionsWorks effectively in a team environment and actively participates in joint problem solving; willingly cooperates with co-workersIdentifies and takes advantage of opportunities for personal and professional developmentAttends work consistently and punctually. Arrives to meetings prepared and on time; honors work commitments; follows through on what was agreed upon; meets deadlinesHonors the private and confidential matters of co-workers. Protects the proprietary information of MAAC systemsFollows rules, regulations, and policies; positively contributes to implementing changesDeals with issues directly, in a respectful and timely manner. Focuses on resolving the issue while not criticizing the person. Follows rules, regulations, and policies; positively contributes to implementing changesHEALTH STATUSMust have a physical examination, TB clearance and a drug screen by a doctor/clinic designated by MAAC as well as immunization records for influenza*, pertussis and measles as required by state and federal regulations prior to the first day of employment.PHYSICAL AND MENTAL DEMANDSThe physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Physical DemandsWhile performing the duties of this class, an employee is regularly required to stand, walk and sit, talk or hear both in person and by telephone, uses hands to finger, handle or feel objects or controls, reach with hands and arms. An employee also is regularly required to stoop, kneel, bend, crouch or crawl, climb or balance and lift up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision and the ability to adjust focus.Mental DemandsWhile performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret information; analyze and solve problems; observe and interpret people and situations; use basic math; learn and apply new information or skills; work under intensive deadlines and interact with MAAC management, administrators, staff, teachers, parents, family members, children and others encountered in the course of work.BACKGROUND CLEARANCEAll positions are subject to a background/education check, DMV check, NSOR, exclusion and debarment checks prior to hire and periodically throughout employment as required by various funding sources.Note: California Start law requires background criminal checks on anyone who works in a licensed childcare facility who is not a client. Must have or obtain a current criminal background check clearance, signed criminal record statement, and signed Acknowledgement to Report Child Abuse form prior to the first day of employment.TRANSPORTATIONMust have and maintain a valid California Driver's License, daily use of a personal, insured vehicle, and have and maintain a motor vehicle driving record acceptable to MAAC's insurance carrier. Incumbents will be enrolled in the California DMV Pull Program.Powered by JazzHR

Keywords: MAAC (Metropolitan Area Advisory Committee), Vista , Data Entry Technician - Administration, Administration, Clerical , Vista, California

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