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HR/Office Administrator

Company: Hooker Furniture Corporation
Location: Vista
Posted on: September 19, 2022

Job Description:

HR/Office Administrator

Company Overview

Sunset West, a division of Hooker Furnishings Corporation (NASDAQ: HOFT), is currently recruiting for a HR/Office Administrator to work in our Vista, CA office. Hooker Furnishings Corporation, in its 98th year of business, is a designer, marketer and importer of case goods (wooden and metal furniture), leather furniture and fabric-upholstered furniture for the residential, hospitality and contract markets.

The Position:

We are looking for an experienced, organized, and enthusiastic HR and administrative professional to execute daily HR operations and support our adjacent teams. This role will encompass daily HR functions, light accounting work, and office administration duties. This role has ample opportunity for growth, and we are looking for a motivated HR professional with a desire to advance their career in the HR field.

Duties include:

HR/Office Administration

* Payroll Administration- maintains HR/Payroll records, prepares semi-monthly payroll files to send to HFC Payroll Administrator. Assists with reviewing finalized payroll files for accuracy.
* Time Management- assist employees and managers with time management, assuring that timecards are accurate before payroll processing.
* Benefits Administration - provide first line support for employees with questions on employee benefits, accessing related systems and websites, etc. Serve as liaison to ensure questions are answered and issues resolved. Onboard all new hires, provide benefits orientation and ensure all new hire enrollments are completed timely. Assist with annual open enrollment meetings and enrollments.
* Safety Training- manage new hire safety training as part of the orientation process.
* Recruiting and Onboarding - coordinate interviews with hiring managers, administer pre-employment assessments and required background/drug testing, and write offer letters, maintain internal salary approvals.
* New Employee Orientation - meet with new hires, process new hire paperwork through Ultipro Onboarding, review policies, procedures, Ultipro use, discuss culture and expectations (general), provide office tour. Ensure all tasks on the "New Hire Checklist" are complete and meet audit requirements.
* Performance Management - responsible for annual performance management administration in HRIS. Facilitate proactive performance coaching and performance improvement discussions and documentation as needed with the assigned Human Resources Manager.
* Employee Relations - facilitate HR policies regarding employee discipline, performance, absences, tardiness, etc., with assigned Human Resources Manager as needed.
* Terminations- Handle out-processing records, including HRIS and payroll and all items on the "Termination Checklist".
* Worker's Comp/Safety/OSHA-Provide compliance support including OSHA reporting, and worker's comp claim handling. Be first line support to report Worker's Comp claims, facilitate any modified duty restrictions with managers to ensure compliance with restrictions.
* COVID Leave- ensure compliance with company COVID return to work policies, manage CA COVID emergency pay, track requests.
* Audit- assist with all audit requests from both internal and external auditors.
* Company Events- Coordinate arrangements for company events, employee appreciation, community projects, and annual social events.

Accounting Duties

* Open mail and sort bills and paper checks accordingly
* Review and reduce aging with current balances
* Receive and apply payment (paper checks, credit cards, and ACH)
* Daily bill entry for both freight companies and container freight
* Daily container allocations
* Review and balance open account credits
* Match credit card receipts to credit card bills
* Investigate miscellaneous payments and wire transfers
* Research short pays on customer accounts
* Apply credit memos according to customer or CSR request
* Refund over payments
* Process cancelled order refund requests
* Review credit hold list and adjust
* Release orders accordingly
* Assist in having vendor invoices approved.

Candidates that will be a great fit will:

* Possess strong analytical and organizational skills.
* Have Intermediate experience in Microsoft Excel and QuickBooks
* Will be adaptable and open to work with various systems and processes as we transition to our new ERP systems.
* Have a college degree in business, HR, or related field preferred, but not required
* Have 2+ years of HR experience in a similar role.
* Write and communicate clearly with all levels of employees as well as externally, and must be able to handle complex and confidential business and HR matters

Shift: Day shift

Pay: DOE

Keywords: Hooker Furniture Corporation, Vista , HR/Office Administrator, Administration, Clerical , Vista, California

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