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Laboratory Coordinator Operations

Company: Natural Alternatives International
Location: Vista
Posted on: November 18, 2021

Job Description:

We are the leader in nutritional health, bringing whole food-based supplements to a global population. NAI is a leading expert and manufacturer of dietary supplements. Fulltime position to include benefits: 8 paid holidays-3 weeks paid time off-medical/dental/vision, 401K and more! $1000.00 signing/retention bonus after 90 days of employment! Monday- Friday 8:30 AM to 5:00 PM Summary Responsible for processing lab samples, managing testing data and reports; coordinating testing with contract labs, communicating test progress and results to other NAI departments and for managing lab chemicals, supplies and equipment's. Duties & Responsibilities * Manage all samples (raw material, bulk and packaged good) submitted by production, QA and R&D from receipt into the lab to release to the appropriate NAI department. * Review test request forms and identify samples for microbiological versus analytical testing and for in-house versus contract testing. * Consult with lab supervisors regarding methods applicability and validity, turnaround times and rush options. * Populate all online logbooks and databases (including but not limited to Baan, Sharepoint ETA, QC Access and E-boards) with samples information, testing requirements and Estimated Release Dates. * Manage contract testing and ensure accurate and timely sample processing at the contract lab. * Reply to routine ERD inquiries (via email and phone) from other departments (primarily QA, Planning and Client Services). * Update appropriate logbooks and databases to reflect testing progress, assay results, and final sample release from QC. * Review paper and electronic QC records to ensure that all entries are up-to-date, accurate and consistent. * Maintain an organized and cleaned front office (including samples storage and office supplies). * Package and ship samples to contract labs (nationally and internationally) and review receipt confirmation for accuracy of sample description and quantity, testing methodology and processing time (standard versus rush) requested. * Maintain effective written communication with contract labs regarding sample processing, testing progress and delays, OOS and retest needs, and finally issuance of valid COAs. Operation Functions * Inspect lab to ensure a safe, efficient, and organized workplace, and notify supervisors of potential issues. * Oversee proper return of samples to front office once testing has been completed. * Assist supervisors and manager in ensuring that lab meets all GLP/GMP requirements and adheres to company policies. * Manage and maintain an up-to-date chemical and supply inventory for both the chemistry and the micro sections of the lab. * Maintain CofA and SDS files for all received chemicals * Process and qualify all received chemicals (standards, solvents, reagents, botanicals, media) and supplies before placing them into the appropriate storage location (fridges, freezers, cabinets, desiccators and shelves) * Ensure that active chemicals are within their respective shelf life; take expired chemicals out of circulation and report to appropriate staff for disposal. * Assist lab supervisors with waste disposal program; coordinate pick-ups with outside firms and process paperwork. Equipment Inventory * Maintain an up-to-date inventory to track in use, out-of-service and retired equipments. * Process new equipments upon receipt by assigning asset numbers and consulting with supervisors to ensure that all needed vendor documentation has been received * Ensure that all out-of-service equipments are properly tagged in the lab. * Coordinate with supervisors and outside firms to plan calibration & maintenance services * Manage all paper and electronic calibration records. * Review equipment logbooks and records for potential issues Databases * Troubleshoot laboratory software/computer issues before escalating to IT department. * Identify potentially problematic entry processes and suggest solutions to eliminate root cause * Serve as a resource for non-routine inquiries such as requests for data statistics Other Duties * Draft and submit DCRs per supervisors and manager directives. * Serves as a back up to the "Laboratory Coordinator - Administrative" * Perform other duties as requested. Qualifications * BS, BA in Chemistry, Biochemistry, Microbiology or Computer Science. * Experience in scientific industry, preferably in a QA/QC environment. * Proficient with MS Office suite, database software, MS Access, SQL Server * Ability to maintain documentation with emphasis on accuracy and attention to detail * Ability to multi task, work effectively and handle frequent interruptions in a fast paced environment. * Detail oriented with the ability to troubleshoot and resolve problems * Self-starter capable of taking initiative and make recommendation to improve lab performance * Ability to work in a GLP/GMP regulated environment. Physical Demands * While performing the duties of this job, the employee is regularly required to walk; use hands to finger, handle, or feel; reach with hands and arms; stoop and kneel; talk and hear. The employee is frequently required to sit and stand. * Able to work with and around hazardous materials, chemicals, and equipment. * Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust and focus. * Lifting requirement: Up to the maximum safety-recommended 50 pounds * The physical demands are representative of those that must be met by employee to successfully perform the essential functions of this job. Reasonable accommodations may be made upon request to enable individuals with qualified disabilities to perform the essential functions of the job. Monday - Friday 8:30 AM to 5:00 PM

Keywords: Natural Alternatives International, Vista , Laboratory Coordinator Operations, Healthcare , Vista, California

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