Records Administrator
Company: New Haven Youth
Location: Vista
Posted on: May 10, 2022
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Job Description:
New Haven . . .Caring... Equipping . . . Restoring HOPEOne
Child, One Family and One Community at a Time!!Job Summary: *
Deliver administrative support and follow up in the management and
preservation of resident records as follows: * Receives, reviews,
records, catalogs, organizes, copies, secures and controls files
all resident records, working closely with departmental
representatives to ensure accurate and timely follow up and
completion. * Keeps track of documents throughout the copying,
scanning, indexing and quality assurance process. * Monitors,
communicates, and assists in data entry of client information into
the electronic records (contained in CMS) to assist with timeliness
of care and/or reporting of resident objectives. * Acts as agency
liaison between supervisor / departments, and outside agencies,
assisting with agency audits, receiving and responding to records
requests from counties, CCL, parents and internal departments,
gathering and relaying information as needed. * Prepares and
maintains a systems of recording record storage and retrieval,
requesting records from storage on behalf of an authorized
supervisor; coordinating input of inactive records into records
storage, ensuring compliance with retention/disposition guidelines;
maintaining electronic database and logs for records in off-site
records storage, locating records in a timely manner; and providing
follow up with users on charged-out records. * May assist with
overseeing and obtaining approvals for the disposition of obsolete
records for record destruction. * Compiles reports to track,
maintain, and report agency records relative to census, rosters,
facility clinical programs' compliance (HIPAA) and residential
services compliance records (TITLE XXII) in addition to assisting
with maintaining agency Training logs records and calculating RCL
testing requirements.*Advanced in Excel.PI177080429
Keywords: New Haven Youth, Vista , Records Administrator, Other , Vista, California
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