Records Administrator

Company: New Haven Youth
Location: Vista
Posted on: May 10, 2022

Job Description:

New Haven . . .Caring... Equipping . . . Restoring HOPEOne Child, One Family and One Community at a Time!!Job Summary: * Deliver administrative support and follow up in the management and preservation of resident records as follows: * Receives, reviews, records, catalogs, organizes, copies, secures and controls files all resident records, working closely with departmental representatives to ensure accurate and timely follow up and completion. * Keeps track of documents throughout the copying, scanning, indexing and quality assurance process. * Monitors, communicates, and assists in data entry of client information into the electronic records (contained in CMS) to assist with timeliness of care and/or reporting of resident objectives. * Acts as agency liaison between supervisor / departments, and outside agencies, assisting with agency audits, receiving and responding to records requests from counties, CCL, parents and internal departments, gathering and relaying information as needed. * Prepares and maintains a systems of recording record storage and retrieval, requesting records from storage on behalf of an authorized supervisor; coordinating input of inactive records into records storage, ensuring compliance with retention/disposition guidelines; maintaining electronic database and logs for records in off-site records storage, locating records in a timely manner; and providing follow up with users on charged-out records. * May assist with overseeing and obtaining approvals for the disposition of obsolete records for record destruction. * Compiles reports to track, maintain, and report agency records relative to census, rosters, facility clinical programs' compliance (HIPAA) and residential services compliance records (TITLE XXII) in addition to assisting with maintaining agency Training logs records and calculating RCL testing requirements.*Advanced in Excel.PI177080429

Keywords: New Haven Youth, Vista , Records Administrator, Other , Vista, California