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Fiscal Analyst

Company: MAAC Project
Location: Vista
Posted on: September 22, 2022

Job Description:

Location: North Campus - Vista, CAHourly: $20.86 - $24.79 52 WeeksOUR STORYSince 1965, MAAC has been maximizing self-sufficiency with families and individuals through high-quality programs and advocacy in our communities. MAAC employs dedicated staff who provide life-changing services to thousands of individuals annually through programs in five core focus areas: Education, Economic Development, Health & Wellbeing, Housing, and Advocacy & Leadership Development. Through a wide variety of programs, MAAC has grown to become one of the largest nonprofit social service organizations in the community. Learn more about the great things happening with MAAC at Under supervision, performs budget analysis and requisition coding for the Child Development Program. Assists with fiscal operations for the program. Performs technical and moderately complex accounting work for assigned local, state and federally funded programs, including setting up and reconciling general ledger accounts; verifies fund availability; verifies charges are made to appropriate program accounts; independently identifies discrepancies and collaborates with program managers to resolve problems. ESSENTIAL DUTIES AND RESPONSIBILITIESThe duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

  • Ensures encumbrances and expenses are accurate and in full compliance with all applicable fiscal and program contractual requirements; tracks and monitors all charges made to designated program funds; prepares funding source requisitions; reviews, researches and works with other fiscal staff to liquidate outstanding encumbrances throughout the program year
  • Works with staff to resolve technical accounting and reporting issues and problems; analyzes cost data and assists in performing special studies, analyses and projects as required by funding sources
  • Assists staff in conducting queries and generating special financial and accounting reports; designs and creates financial reports
  • Performs account reconciliation and researches any discrepancies; assists with the preparation of monthly expense reports for the program; attends monthly meetings as required; prepares materials for monthly meetings for staff, Policy Committee and Board of Directors; follows up on questions regarding expense reports and other related inquiries
  • Reviews supporting documentation on purchase requisitions, travel per diems, mileage expenses and/or expense reports to ensure accurate dollar amounts are submitted to the fiscal department
  • Assists with purchase card expenditure processing; prepares, maintains and monitors journal entries, transactions, and expenditures for the program; prepares monthly invoices as required by funding source; calculates expenses according to the cost allocation plan; maintains subsidiary ledgers as required
  • Communicates with staff, vendors and contractors as required; types letters, creates and responds to email correspondence, completes forms and other related documents; maintains records and statistical compilations
  • Operates a variety of office equipment, such as duplicating machines, calculators, electric typewriters and computers
  • Performs other related duties as assigned Qualifications and Skills Knowledge of:
    • Principles and practices of general, fund and governmental accounting including financial statement preparation and methods of financial and internal controls and financial reporting; laws, regulations, rules, policies and procedures applicable to areas of responsibility
    • Principles and practices of cost accounting; accounting standards and requirements applicable to nonprofit operations and funding sources; laws and regulations relating to the financial administration of nonprofit agencies; business data processing particularly related to the processing of accounting and financial information
    • Operations and requirements of the nonprofit automated general ledger system; the uses of Microsoft spreadsheets and other standard business software; records management; general office systems and procedures
    • Practices, documents and terminology used in processing accounting transactions and in financial recordkeeping; basic accounting and control policies and procedures; practices and procedures for interpreting data; standard office practices and procedures Ability to:
      • Use Microsoft applications and accounting software systems (i.e. Word, Excel, Outlook, PowerPoint, Abila etc.) and advanced functions of spreadsheets and other standard financial and business software; operate a computer, calculator and other standard office equipment
      • Perform highly responsible and complex accounting, budget and finance activities related to fund apportionment, revenue limits and local, state and federal programs; make calculations and tabulations and review fiscal and related documents accurately and rapidly understand and apply internal fiscal controls in the performance of work assignments; analyze and make sound recommendations on complex financial data and operations; interpret, apply and reach sound decisions in accordance with rules, regulations and department procedures
      • Exercise independent judgement within general policy guidelines
      • Establish and maintain effective working relationships with all levels of management, employees, funding source representatives and other individuals encountered in the course of work
      • Organize, set priorities, take initiative and exercise independent judgment within areas of responsibility; perform duties that require high attention to detail and application of rules and specific procedural requirements
      • Prepare clear and accurate financial records and reports; communicate clearly and effectively, both orally and in writing Understand and follow written and oral instructions
      • Maintain confidentiality of agency documents and records. Education/Experience/Certification
        • Two (2) years of proven related accounting work experience/knowledge; AND
        • Associate of Arts degree in accounting, finance or a related field AND
        • Demonstrated experience with Microsoft applications and accounting software systems (i.e. Word, Excel, Outlook, PowerPoint, Abila etc.) and advanced functions of spreadsheets and other standard financial and business software; operate 10 key by touch.
        • One (1) year experience in nonprofit sector is highly desirable VALUE-BASED BEHAVIORSListens attentively to others. Asks clarifying questions to gain a better understanding of the other persons views and underlying assumptions
          Works effectively in a team environment and actively participates in joint problem solving; willingly cooperates with co-workers
          Identifies and takes advantage of opportunities for personal and professional development
          Attends work consistently and punctually. Arrives to meetings prepared and on time; honors work commitments; follows through on what was agreed upon; meets deadlines
          Honors the private and confidential matters of co-workers. Protects the proprietary information of MAAC systems
          Follows rules, regulations, and policies; positively contributes to implementing changes
          Deals with issues directly, in a respectful and timely manner. Focuses on resolving the issue while not criticizing the person. Follows rules, regulations, and policies; positively contributes to implementing changesHEALTH STATUSMust have a physical examination, TB clearance and a drug screen by a doctor/clinic designated by MAAC as well as immunization records for influenza*, pertussis and measles as required by state and federal regulations prior to the first day of employment.PHYSICAL AND MENTAL DEMANDSThe physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Physical DemandsWhile performing the duties of this class, an employee is regularly required to stand, walk and sit, talk or hear both in person and by telephone, uses hands to finger, handle or feel objects or controls, reach with hands and arms. An employee also is regularly required to stoop, kneel, bend, crouch or crawl, climb or balance and lift up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision and the ability to adjust focus.Mental DemandsWhile performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret information; analyze and solve problems; observe and interpret people and situations; use basic math; learn and apply new information or skills; work under intensive deadlines and interact with MAAC management, administrators, staff, teachers, parents, family members, children and others encountered in the course of work.BACKGROUND CLEARANCEAll positions are subject to a background/education check, DMV check, NSOR, exclusion and debarment checks prior to hire and periodically throughout employment as required by various funding sources.Note: California Start law requires background criminal checks on anyone who works in a licensed childcare facility who is not a client. Must have or obtain a current criminal background check clearance, signed criminal record statement, and signed Acknowledgement to Report Child Abuse form prior to the first day of employment.TRANSPORTATIONMust have and maintain a valid California Drivers License, daily use of a personal, insured vehicle, and have and maintain a motor vehicle driving record acceptable to MAACs insurance carrier. Incumbents will be enrolled in the California DMV Pull Program.

Keywords: MAAC Project, Vista , Fiscal Analyst, Professions , Vista, California

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